The Notarial Act

We do not notarize documents without the personal appearance of the parties.

Notarization of documents that are not subscribed or acknowledged before the notary public is illegal. We will not notarize Deeds, Conveyances, Agreements, or Affidavits involving people who are already dead or located outside the country.

We will not notarize documentsw without the valid government-issued ID of the affiant or parties.

A person who wants to have his or her document/s notarized must show his valid government-issued ID so that we can verify his identity. We will ask you temporarily remove any mask/accessory for identification. The ID must contain the full name, picture, address, and signature of the party/ies.

There are different kinds of Affidavits, Deeds, and Documents. Know what you need.

Make sure you know what you need. Talk to the designated staff about what you need. Tell them what you need and where you will use it. The staff will ask for details and other information to complete the document.

Complete your documents properly and check for clerical errors to avoid inconvenience.

We will not notarize blank or incomplete documents. Fill in your forms properly. If the document is prepared by the Office, you will be given the opportunity to check for clerical errors. Check carefully to avoid inconvenience.

The affiant or party to the document must sign or put his or her mark on the document.

The affiant must sign or mark the notarial document in front of the notary public. He must only do this if he understands the contents of the document and that his action is voluntary. Otherwise, the document shall not be notarized.

For Deeds, Conveyances, and Power of Attorney, Pictures will be taken.

The parties in a Deed or Conveyance must personally appear. After the signing of the documents, they will have to pose for a picture to prove personal appearance for documentation purposes.

The law requires Notaries Public to retain copies of the document.

We collect from the client at least one (1) copy for affidavits and three (3) copies for acknowledgments. They will be kept for record purposes  and court submission.

We charge legal and notarial fees for the preparation of documents.

We do not overprice our charges. We comply with the legal fees for notarization provided by the Integrated Bar of the Philippines - Tarlac Chapter and the Supreme Court which were last updated in 1994.

Make sure you have your documents and IDs.

Before leaving the Office, check the notarial act. It must be signed by the lawyer and stamped with dry seal. Check all your documents and personal belongings especially identification cards and original papers. We are not responsible for any missing documents or ID. 

We only accept the following Identification Cards:

• Government Service Insurance System (GSIS) Card

• Unified Multi-Purpose Identification (UMID) Card

• Land Transportation Office (LTO) Driver’s License. Student Permit may be accepted if in card format. 

• Integrated Bar of the Philippines (IBP) or Professional Regulatory Commission (PRC) ID

• Overseas Workers Welfare Administration (OWWA) E-Card

• Commission on Elections (COMELEC) Voter's ID or Voter's Certificate issued from COMELEC main office in Intramuros, Manila (Certificates issued in COMELEC's regional offices may require further verification. Applicants are requested to present NBI or police clearance along with the Voter's Certificate).

• Philippine National Police (PNP) Permit to Carry Firearms Outside Residence

• Senior Citizen ID

• Airman License (issued August 2016 onwards)

• Philippine Postal ID (issued November 2016 onwards)

• Seafarer's Record Book (SRB)(*must be issued Feb 2020 onwards) issued by the Maritime Industry Authority (MARINA)

• Valid or Latest Passport (For Renewal of Passport)

• For minor applicants, School ID OR Certificate of Enrolment with photo of minor and dry seal of school may be presented

If you do not have any of the above identification card, ask the Office Secretary for possible legal remedy.